When you throw a surprise party, you find how amazing it is to see the initial look of surprise on your friend’s or loved one’s face. The combination of secret-keeping and planning can provide you with an exhilarating experience. From planning the perfect place and time to making calls to friends, the process of hammering down every single detail helps build up the anticipation. If you are not planning to hold the surprise party at someone’s home, consider using party bus hire for a safe, fun, and convenient mode of transportation for everyone. Here are some tips to help you pull off an epic surprise party:
Pick the Correct Day
If you are aiming for a good turnout, the recommended days to throw a party are usually Thursdays, Fridays, and Saturdays. People are more inclined to go out when they know an event is close to or on the weekends. However, bear in mind that your guests and guest of honour may have other events to attend to on Friday and Saturday nights. So, send a Save the Date notification early.
Plan How to Sneak the Guests In
You should always send a reminder to everyone who has RSVP’d a day before the party. Some people tend to forget that they said they would come. When you send a reminder like this, ensure that you have clearly highlighted the time that everyone needs to assemble to facilitate the surprise. Be sure to provide guests, who may turn up late, with an alternative timing or entrance to the venue as well.
Choice of Transportation (Part on the Go)
Going somewhere later? The party does not have to stop even if the entire group needs to travel to a different location. With party bus hire, you can bring the party along WITH YOU. Whether you are going to a famous club or a waterfront pub, this solution has got you well-covered. It also serves as an excellent safety measure because it prevents anyone from driving under the influence of alcohol. Have fun and stay safe at all times!
Choose a Discreet Mode of Communication
The next step to take after assembling your team of surprise party planners is to create a private Facebook group. This is an essential step to take to continue communicating and planning without the risk of the secret being revealed. Alternatively, you can use a WhatsApp group chat to complete the task. Since you will be having all of the information shared in one place, it makes perfect sense to invite as many people as you need.
Oftentimes, formal events usually require formal invitations. Since you are throwing a surprise party, you do not need to have people contacting you in more ways than you can handle. You will quickly become confused and lose count. It is better that you allow people to RSVP through methods such as a phone call or email. Whichever option you end up choosing at the end for RSVPs, ensure that you diligently keep track of who is free to come.
Put Yourself in People’s Shoes
Closing your eyes and then visualizing yourself walking through the event as a guest is a stellar way to make sure that you think of everything for the party. What should be the first thing you smell, hear, and see? Who lets your guests in? When is the right time to serve the first drink? Go through all these details to the end of the night. When you do this, you will get a clearer idea of what you need for the party. So, start creating a list that describes how things will flow through the day or night.
Stock Up on Party Supplies
Sometimes it is better to over order than it is to under order. When it comes to food, they will all be consumed over time. If you are afraid of wasting excess alcohol, you can consider purchasing a batch on a return basis. Whatever you do, always make sure that you have sufficient food and drinks for your guests. Having insufficient party supplies will be embarrassing and stressful.
Before you order catering, do your research to get an idea of likes and dislikes. You should also plan the menu while considering who the party is for. Next, think about the style of party you are having. For example, you may want your guests to dance and mingle with each other. A good solution is to arrange for a buffet that comprises light food. Your guests will be able to hold a glass on one hand and a snack on the other. Tiny canapés are one of the items you can consider!
The Well-being of the Person You’re Celebrating
You need to ensure that the special someone always have the opportunity to look great for the event. You should let your guest of honour get dressed up thinking they are being taken out. To make it more convincing, arrange for the transport to pick them up from their residence. You can also consider taking them out for a day of pampering beforehand. No one wants to feel underdressed at their own party. After all you do not want all your efforts to go to waste.
Pick the Right Music
Music plays a major role in any event because it is so emotive. You may wish to decide during the early planning stages whether you require a DJ or if you are going to let another guest create the event’s playlist. Whichever option you select, your choices should revolve around the person who the party is for. Ask yourself what their style of music or favourite song is. Make sure to include those tunes within the event as they are bound to be winners. Add a nice touch by getting everyone to dedicate a special song that has sentimental value to the special guest. However, you may want to watch the noise levels. It is going get tiring if everyone has to shout across to one another.